The submission process for the Annual Report to the Fraternity combines both the Accreditation materials and Awards submissions into one easy-to-complete format.  The process also includes input from chapter advisors, alumni association officers, campus Greek advisors, and Headquarters staff, all of which assist in the accreditation and awards process.  In this manner, one annual report fills several key objectives.


Accreditation

Accreditation is a mandatory process whereby your chapter annually provides information to demonstrate that it meets certain minimum standards of operations.  The information will be compiled so the Grand Lodge and entire Fraternity will better understand each chapter’s current status.  Additionally, this information is used to determine areas of operations where assistance is needed and/or resources should be added.

Pay close attention as you work through your submission to ensure your chapter is meeting not only the requirements for accreditation but also the optional activities that will be reviewed for award consideration.

DUE DATES

  • Chapters who start final exams on or before May 20, 2016 – Due April 22, 2016.
  • Chapters starting final exams after May 20, 2016 – Due May 20, 2016.

National Honors and Awards

As part of the Annual Report to the Fraternity process each year, chapters that meet or exceed more than seven (7) Standards and submit a complete report by the deadline are considered for national honors and awards.

  • The Memorial Trophy is awarded to the top performing Chapter in Theta Xi.
  • Benchmark Chapters comprise the top 15% of all chapters

To see a complete list of National Awards, click HERE

Those chapters meeting seven (7) or more Standards areas will be accredited for a period of one year.  In addition, they will be featured in The UNICORN, on the Fraternity’s website, and a letter confirming their accreditation will be sent to local campus administrators.

NOTE:  Any chapter failing to meet the submission deadline will not be eligible for award consideration.


Three Step Process – Annual Report Submission

Let's Get Started!  Following these three easy steps (in this order) will make the process simple and ensure you don't skip or miss anything.

STEP 1 -   Download and print the Preparation Workbook and the Submissions Checklist. The Workbook is an exact replica of the Online Submission Form and should be used as a template for your final submission. Use the Submissions Checklist to gather information and prepare additional submissions to submit on behalf of your chapter or colony. The Submissions Checklist must accompany your additional submissions as a cover page to organize them. 

DOWNLOAD PREPARATION WORKBOOK HERE

SUBMISSIONS CHECKLIST AND ACKNOWLEDGEMENT

* Additional submissions will only be accepted until the due date for your chapter (one submission per chapter/colony).

STEP 2 -   Now, proceed to the Online Submission Form at the link below. Here you will input all of the answers from your Workbook. All submissions are final.

CLICK HERE TO BEGIN THE ONLINE SUBMISSION - FINAL

STEP 3 -  Mail your Submissions Checklist and Acknowledgement form and any additional documentation to the address below. All additional submissions must be mailed and postmarked by your chapters Annual Report due date.

Theta Xi Fraternity
ATTN: Annual Report Committee
745 Craig Rd. STE222
St. Louis, MO 63141

If you have questions, contact ian@thetaxi.org or call 314-993-6294 x105.

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